Importing Bibliographies into Endnote is Easier with HubMed Citation Finder

Are you an Endnote user? Have you ever wished that you could import an existing bibliography into your library? HubMed, an alternative interface to PubMed, has a Citation Finder that allows bulk searching of formatted citations – making it easy to move a formatted bibliography from a PDF or Word file into an Endnote library. Here’s a step-by-step guide:

1. Open your bibliography. Make sure your bibliography is consistently formatted, with each reference on a new line and each reference numbered. If your references are separated by line breaks and you need numbering, just use Word’s numbered list feature to quickly create a numbered bibliography.

2. Copy and paste this list into HubMed’s Citation Finder at http://www.hubmed.org/citation.htm.

3. Click Submit. On the next page, verify that your line breaks and numbers split correctly. If you have stray numbers (not related to the ordering of the references) on new lines, you may have to make corrections and try again.

4. Click Yes once your citation list is correctly split. On the next page, you will see if HubMed was able to match your citations in a PubMed search.

5. You may see unmatched citations. Confirm the information in the author/journal/year/volume fields for each “Not Found” field. Alternatively, you can delete that citation from this matching process and just enter it manually into Endnote later on. Here’s an example:

These fields split in the wrong place, making the journal title inaccurate. When I corrected the journal title, HubMed located the citation.

6. Once your fields are all verified correct, click Done at the top of the page. All your citations should be found. If they aren’t, repeat step 5 until they are. Then you will see a list of results from PubMed.

7. Scroll to the bottom and click the box to select all, then choose Export RIS.

8. This makes a file called hubmed_ris.ris (unless you renamed it). Open Endnote and choose File > Import > File. Choose hubmed_ris.ris. Choose Reference Manager (RIS) under the Import Option drop-down box and then click Import.

<submitted by Bethany Myers>

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